Workday EasyLearn on LinkedIn: Workday shared tenant access is retiring as of June 21st, 2024, Lock in… (2024)

PwC is hiring for Workday

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Are you looking to upskill in workday HCM?I am starting a fresh batch in a couple of days.DM me if you are interested to join.

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I learned Workday HCM to move past the usual HR tasks like chasing candidates and just planning events. I wanted to do more than make Rangoli for every function. There's so much more to HR!

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Step by step guide to configure the "Employee Transfer" Business Process in WorkdayConfiguring business processes in Workday can significantly streamline operations and improve efficiency. In this example, we'll configure the "Employee Transfer" business process, which is essential for managing internal job transfers within an organization.Step 1: Accessing the Business Process Framework->Navigate to the Business Process Framework.->From the Workday homepage, go to the search bar and type "Business Process Framework".->Select the "Business Process Framework" task.->Search for the Business Process.->In the Business Process Framework, search for "Employee Transfer" using the search bar.->Select "Employee Transfer" from the search results.Step 2: Understanding the Employee Transfer Business Process->Review the Existing Configuration.->The "Employee Transfer" business process will display its current configuration, including all steps and conditions.->Examine the current steps to understand the default flow.Step 3: Configuring the Employee Transfer Business Process->Edit the Business Process.->Click on the "Edit" button to modify the existing configuration.->Add Steps to the Process.->Click on the "Add Step" button to insert a new step.->Select the type of step you want to add, such as "Action", "Approval", "To Do", etc.->Configure Each Step->Action Step: Specify the action required. For example, "Update Job Details".->Details: Provide any necessary instructions or details for completing this step.->Approval Step: Define the approval hierarchy. For example, the current manager and the new manager need to approve the transfer.->Approver: Select the approver role, e.g., "Current Manager", "New Manager", "HR Partner".->To Do Step: Create a checklist item for the transfer process. For example, "Notify IT Department for Equipment Reallocation".->Assignee: Assign the task to a role or individual.->Set Conditions and Rules.->Conditions: Define when certain steps should be executed. For example, "If Employee Type is Full-Time".->Rules: Add rules to control the flow based on specific criteria. For example, "If Transfer involves relocation, add Relocation Package approval".->Configure Notifications.->Add notifications to inform relevant parties about the progress or completion of the process.->Specify the trigger for notifications, e.g., "On Completion" or "On Rejection".Step 4: Validation and Testing->Validate the Business Process:->Click on the "Validate" button to ensure there are no errors in the configuration.->Review any validation warnings or errors and make necessary corrections.->Test the Business Process.->Run a test instance of the Employee Transfer process to see how it functions.->Ensure all steps execute correctly and that approvals and notifications are triggered as expected.(Continue in comments)

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Learn workday to unlock a high-paying job in HR techFree demo sessions on Saturday 18th May at 10 am ISTSave the dateImprove the prospects of your career nowWith an upcoming recession looming in developed countriesYou can't afford to be a generalist anymore.Check out the link in my profile or the comments to register for the demo session. See you there

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Let's explore the advanced business processes in Workday using the example of a hiring process for a new employee. The following example will illustrate how you can automate and customize the workflow to fit specific organizational needs, integrate with other systems, and ensure compliance and efficiency.1. Configurability->In the hiring process, Workday allows you to configure multiple steps tailored to your company's hiring policies. ->For example, once a candidate is selected, the process may start with a background check, followed by a departmental approval, HR review, and finally, the executive sign-off if the position is at a certain level.2. Conditions and Rules->Conditional rules can be applied to handle different scenarios. ->For instance, if the salary offer is above a certain threshold, it might trigger an additional approval from the finance department. ->Similarly, if the hire is for an international position, it may require checks for work visa status and compliance with local employment laws.3. Notifications and Alerts->Throughout the hiring process, Workday can automatically send notifications to stakeholders. ->For example, when the candidate clears the background check, the hiring manager and the HR team receive alerts to proceed with the next steps. ->Notifications ensure that all parties are kept informed and can act promptly at each stage.4. Integration Capabilities->The hiring process in Workday can be integrated with other modules such as Onboarding, Payroll, and Benefits. ->Once a candidate is hired, their data flows seamlessly into their employee record. ->This integration ensures that the new hire can be quickly onboarded, with payroll and benefits set up without manual data entry.5. Reporting and Auditing->Workday enables detailed reporting on the hiring process. ->You can track how long each step takes, identify any bottlenecks, and ensure all actions are compliant with internal policies and external regulations. ->Auditing features allow administrators to review who approved what and when, providing clear accountability.6. Security and Access Control->Access to different parts of the hiring process can be restricted based on user roles. ->For example, only certain HR professionals may initiate the hiring process, while department heads may only see and approve candidates for their own department. ->This level of control helps maintain data privacy and integrity.Through this example, it's clear how Workday's advanced business processes provide a robust, flexible framework that can be customized to meet diverse operational needs, enhance workflow efficiency, and ensure compliance across the organization.For more such posts, follow Workday EasyLearn and Workday Wizard

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